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Constitution

This page shows the current DURC Constitution as ratified at the AGM in 2009.

    Name

    The name of the club shall be the "Dundee University Rucksack Club", hereinafter referred to as "the Club".

    Aims

    The aims of the Club shall be to further the interests if its members in all matters appertaining to mountaineering, rock climbing, hill walking and any other mountain activity.

    Membership

    On payment of the annual subscription, ordinary membership of the club shall be open to all matriculated students of the University of Dundee.

    On payment of the annual subscription, graduate membership of the club shall be open to all graduates of the University of Dundee providing they are associate members of the sports union.

    On payment of the annual subscription, members of staff of the University of Dundee shall be admitted providing they are associate members of the sports union.

    Any person outwith the categories 3.1/3.2/3.3 shall be admitted to the club on (1) approval of their affiliation by the Sports Union Council after petition by the club's council representative at a council meeting, (2) payment to the sports union of an annual associate membership fee, and (3) payment of the club's annual subscription.

    The annual subscription for ordinary, graduate, staff, and associate membership shall be fixed annually by the committee.

    No person shall be eligible to attend a club meet without:

    Having paid the annual membership subscription and,
    Having read and understood the safety guidelines and signed an acknowledgement form to indicate this.

    A roll of all members shall be kept by the meets secretary.

    Committee

    The ordinary affairs of the club shall be managed by a committee, elected from the membership. This will consist of a President, Vice-President, Meets Secretary, Treasurer, Social Secretary, Gear Secretary, Minutes Secretary, Webmaster and two new-member representatives. The new-member representatives shall be elected by the committee before Christmas. All officials shall be elected annually and be eligible for re-election.

    Elected committee members deemed not to be carrying out their elected duties in a satisfactory manner may be removed from their positions by a two thirds majority vote of no confidence at a general meeting. The member proposed for removal must be notified in advance of the general meeting being called by a senior committee member.

    If any committee member resigns, leaves, or is removed, the committee shall have the power to co-opt another ordinary member in his or her place.

    The committee will have the power to temporarily co-opt ordinary members onto sub-committees for particular purposes at their discretion. Any decisions made by sub-committees must be ratified by the elected committee.

    The committee shall keep a log of all club equipment but individual members who are borrowing the equipment have sole responsibility to check it before use, and to use it in accordance with manufacturer's instructions.

    The committee shall have charge of all club literature.

    Honorary Posts

    An Honorary President shall be elected annually by the current committee and shall be eligible for re-election. There will be a maximum of one Honorary President.

    Honorary Vice Presidents shall be elected annually by the current committee and shall be eligible for re-election. There will be a maximum of three Honorary Vice Presidents.

    Honorary members will receive free membership for the duration of their position. They will be eligible to attend committee meetings in a non executive capacity.

    Meetings

    There shall be an Annual General Meeting held during semester 2 at which the President's, Meets Secretary's, and Treasurer's reports shall be read and officials elected for the year.

    General Meetings shall be called by the Minutes Secretary under order of the President, the committee, or upon receiving a petition signed by seven ordinary members expressing a desire for such a meeting.

    The club membership must be informed of a general meeting at least two weeks beforehand.

    Constitution

    Alterations to the Constitution shall be made only at General Meetings, notice of the motion being handed to the Minutes Secretary at least seventeen days before the meeting, and posted at least fourteen days before the meeting. A two-thirds majority of members present at the meeting shall be necessary to carry such a motion.

    Any changes to the constitution will require ratification by the Sports Union Council before they are effective.

    Discipline

    Members shall abide by the Club Safety Guidelines. Any member failing to do so, willfully damaging property, or otherwise bringing the Club or members of the Club into disrepute, or acting against the interests of the club, shall be liable to be summarily removed from the roll of members by the committee. The reasons for his or her expulsion being announced at the next General Meeting. The right to appeal shall be allowed to the Sports Union.

    Log Books

    A President's Book shall be kept by the current President to be handed to the succeeding President. It shall contain information relating to official University policy, Sports Union activities, incidents occurring on club meets, policy of National Governing Bodies and Representatives, and all correspondence related thereto.

    A Meets Book shall be kept by the Meets Secretary. It shall contain Information relating to activities of the Club and its members.

    Accounts will be kept by the Treasurer in accordance with Sports Union policy and the Sports Union Constitution.

    The Minutes Secretary shall keep a log of all committee meetings and the decisions made thereat for publication to the membership and continuity between years.

    All log books will remain the sole property of the Club at all times.

    Equipment

    Club Equipment may be borrowed or hired at the discretion of the Committee and those to whom it is loaned or hired are responsible for returning it in good condition and reporting any damage sustained. The committee's responsibility only extends to recording dates of purchase, and maintaining a record of the life (age), use and misuse (if reported) of equipment. The members who are borrowing the equipment have a responsibility to check it before use and to use it in accordance with manufacturer's instructions.

    The Club policy for the loan or hire of club equipment shall be set annually by the committee.

    Keys to the Gear store shall be solely kept by the President and the Gear Secretary.

    Safety

    The Club may share knowledge amongst its members in aspects of mountain safety.

    (Note also section 8. members shall abide by the club's safety guidelines)

    This constitution supersedes and nullifies all previous constitutions and constitutional amendments referring to the University of Dundee Rucksack Club, formerly Queen's College, Dundee Rucksack Club).